How much does PCS Business Systems Limited make?

PCS Business Systems Limited reported revenue of £18.2m and £552k profit in the year to 31 May 2025, according to its accounts filed at Companies House.

How many employees does PCS Business Systems Limited have?

PCS Business Systems Limited reported an average of 46 employees in the year to 31 May 2025.

Is PCS Business Systems Limited profitable?

Yes — PCS Business Systems Limited reported a profit of £552k in the year to 31 May 2025.

Company No. 03082062 · Incorporated 20 Jul 1995

PCS Business Systems Limited

Registered name: PCS BUSINESS SYSTEMS LIMITED

Part of PCS Business Systems Group Limited group

PCS Business Systems Limited made £18.2m revenue and £552k profit in the year to 31 May 2025.

PCS Business Systems Limited’s revenue fell 15% to £18.2m in the year to 31 May 2025, with £552k profit and 46 employees. The company is classified under “other information technology service activities” and is based in Kettering; we hold 4 years of its filed accounts.

Full P&L filedSection J · Information and communicationSIC 62090Other information technology service activities

Status: Active
Location: Kettering, East Midlands
Age: 31 yrs · since 1995
Type: Private Limited Company

Part of a group. The filing indicates this company sits within a group structure, so its results may depend on intra-group trading and it may be hard to replicate independently. From the filing: “PCS Business Systems Holdings Limited”

Latest accounts · year to 31 May 2025

Key figures

Capital-light

Revenue

£18.2m

Growth ▼14.9%

Profit

£552k

Growth ▼19.5%

Profit margin

Gross 21.6%

Employees

Change ▼2.1%

Profit / employee

£12k

Revenue/employee £397k

Profitable streak

4yrs

Consecutive profitable years in our data

Badges are automated estimates derived from the filed figures — not statements of fact about the company.

4 filed years

Financial history

Multi-year financials, oldest to newest
Year to	31 May 2022	31 May 2023	31 May 2024	31 May 2025
Disclosure	Full P&L	Full P&L	Full P&L	Full P&L
Profit & loss
Revenue (turnover)	£23.7m	£22.9m	£21.4m	£18.2m
Cost of sales	£18.8m	£18.2m	£17.1m	£14.3m
Gross profit	£4.9m	£4.7m	£4.4m	£3.9m
Operating profit	£1.5m	£909k	£915k	£726k
Profit before tax	£1.5m	£906k	£919k	£738k
Profit after tax	£1.2m	£721k	£686k	£552k
Profit (best available)	£1.2m	£721k	£686k	£552k
Staff costs	£2.9m	£3.4m	£3m	£2.8m
Employees (average)	48	45	47	46
Ratios
Profit margin	5.2%	3.1%	3.2%	3%
Gross margin	20.6%	20.7%	20.3%	21.6%
Revenue per employee	£494k	£509k	£456k	£397k
Profit per employee	£25.8k	£16k	£14.6k	£12k
Growth (year on year)
Revenue growth	—	▼3.4%	▼6.4%	▼14.9%
Profit growth	—	▼41.8%	▼4.9%	▼19.5%
Headcount growth	—	▼6.3%	▲4.4%	▼2.1%
Balance sheet — indirect signals, not revenue
Cash at bank	£998k	£808k	£2m	£867k
Net assets	£7.6m	£7.9m	£8.1m	£8.2m
Fixed assets	£341k	£333k	£325k	£316k
Current assets	£12.4m	£12.3m	£12.2m	£12.1m
Debtors	£2m	£1.7m	£1.6m	£1.4m
Deferred income	£871k	£709k	£628k	£806k
Source	Accounts · bulk data Nov 2023	Accounts · bulk data Nov 2023	FullAccounts · bulk data Dec 2024	FullAccounts · bulk data Dec 2025

Derived from the latest filing

How the business works

Profit margin: 3%; Profit ÷ revenue.
Gross margin: 21.6%; Gross profit ÷ revenue. High for software and services.
Revenue per employee: £397k; Revenue ÷ average employees.
Profit per employee: £12k; Profit ÷ average employees.
Cash conversion: —; Cash generated from operations ÷ operating profit. Needs a cash-flow statement.
Fixed assets ÷ revenue: 1.7%; Capital intensity. Low = capital-light, cheaper to start.
Deferred income ÷ revenue: 4.4%; Customers paying upfront (subscriptions, deposits). Approximate when combined with accruals.
Debtors ÷ revenue: 7.9%; Money owed by customers. Low = customers pay quickly.

Indirect — not revenue

Balance-sheet signals

Year-on-year changes in filed balance-sheet items. They can hint at momentum (or investment) but are not revenue or profit and must not be read as such.

Net assets: ▲1%; Now £8.2m
Cash at bank: ▼57%; Now £867k
Headcount: ▼2%; Now 46
Deferred income: ▲28%; Now £806k
Fixed assets: ▼3%; Now £316k

Deferred income is reported together with accruals in this filing (“accruals and deferred income”), so it is an approximate signal only.

Corporate ownership

Group structure

Ownership chain

PCS Business Systems Group Limitedultimate parent75–100%
PCS Business Systems Holdings Limited75–100%
PCS Business Systems Limitedthis company

Bands show the share of ownership each company holds in the one below it.

From the Persons with Significant Control register (corporate controllers only).

Same industry, similar size

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Sources

Companies House profile Filing history & original accounts

Latest figures from FullAccounts for the year to 31 May 2025 (profit £552k), from the Companies House accounts bulk data published Dec 2025. Spotted an error? Request a correction.

Contains public sector information from Companies House licensed under the Open Government Licence v3.0. Data from Companies House, © Crown copyright. View the licence.